22,786 transactions
Systems & AI
Management figures and admin done by a system, not by hand.
For businesses ready to stop compiling reports, quotes and admin by hand.
Sound familiar
- “Our figures take a week to compile.”
- “Every quote is rebuilt from scratch.”
- “The same data is typed into three places.”
- “Nobody trusts the numbers without checking them.”
- “Supplier prices live in emails.”
- “Month-end depends on one person.”
The first step
Systems & AI Review
Two weeks to set out where management time goes, what it would cost to fix, and how quickly each item pays back. Three to five interviews, a sample of your current reports, quotes and tools, and a site visit or video walk-through.
R24,500 · US$1,350
Credited in full against any build commissioned within 60 days. Prices are final.
What you get
- A map of the five to eight workflows that take the most management time
- An opportunity register: hours saved, build cost and payback for each item
- A 90-day plan
- A 60-minute readout with you and your team
Opportunity register
SampleAutomated monthly management pack
- Hours saved per month
- 18
- Build cost
- R85,000
- Payback
- 4 months
Bank statement parsing and reconciliation
- Hours saved per month
- 12
- Build cost
- R60,000
- Payback
- 4 months
Templated proposal system
- Hours saved per month
- 9
- Build cost
- R45,000
- Payback
- 4 months
Supplier quotation comparison
- Hours saved per month
- 7
- Build cost
- R120,000
- Payback
- 14 months
- Total46 h · R310,000 · 6 months
What gets built
Systems & Reporting
The problem
Management figures are compiled by hand each month from statements, spreadsheets and accounting exports. By the time they are ready they are already old.
What gets built
- Executive dashboards built on reconciled source data
- Automated import of bank and accounting records
- Monthly management packs in a fixed format
- Proposal and quotation systems that reuse approved content
The result
Figures you can defend, ready without anyone compiling them.
- Price band
- R60,000 to R200,000
- Typical time
- Four to eight weeks
Line 2
AI & Automation
The problem
Repetitive document, data and reporting work takes senior hours every week, and staff use AI tools with no agreed standard.
What gets built
- Automation of recurring document and data preparation
- Information pulled from PDFs and statements into structured records
- Drafting systems with a person reviewing every client-facing output
- Hours measured before and after
The result
Hours returned to the team each month, measured.
- Price band
- R40,000 to R150,000
- Typical time
- Three to six weeks per task
Line 3
Digital Platforms
The problem
Work that should sit in one system is spread across email, spreadsheets and shared drives, and nobody can see the full history.
What gets built
- Supplier and client portals with separate logins
- Internal tools built around how the business already works
- Document and delivery tracking with a full history
- Each party sees only its own information
The result
One place for the work, with a record of who did what.
- Price band
- R85,000 to R350,000
- Typical time
- Six to twelve weeks, released in stages
Fixed price agreed in writing before work starts. Prices are final. Zimbabwe engagements are quoted in US dollars.
Systems work
How AI is used and your data
A person reviews every automated output
Anything that affects your clients or staff is checked by a person before it is used.
No training on your data
Only business-grade AI services whose providers may not train on client data, named before a project starts.
POPIA
Client information is processed in line with the Protection of Personal Information Act and kept to the minimum needed.
Systems support
Ongoing support for systems we build, only if you want it.
Maintain
R9,500 a month
Monitoring, fixes and small changes.
Improve
R22,500 a month
Maintain, plus a steady run of improvements each month.
Embedded
R45,000 a month
A standing share of Luke's time for ongoing system work.
Lockhart is not VAT-registered, so no VAT is added. Prices are final.
Questions
Do I need a Review before a build?
For systems work, yes. The Review shows which item returns the most, so the build is chosen on measured return. Websites do not need a Review.
What happens to the Review fee?
It is credited in full against any build commissioned within 60 days.
Who owns what is built?
You do. Documentation, training and ownership pass to you at handover.
Is VAT added?
Lockhart is not VAT-registered, so no VAT is added. Prices are final.